This is a privacy policy document that provides You with very important information related to You as a data subject and to the protection of Your personal data. This privacy policy applies to Our web site data (kaltiot.com), marketing data, and customer data.

1. Identity and contact details of the data controller

Kaltio Technologies Oy ("Controller", "Kaltiot"; Finnish business ID: 2653826-3)
Kirkkokatu 18, 90100 Oulu, Finland
Email: privacy@kaltiot.com

2. Data Protection Responsible Person

Timo Konu
Kirkkokatu 18, 90100 Oulu, Finland
Email: privacy@kaltiot.com

3. Purposes and legal basis for processing

(i) Website analytics

Measuring and analysing our website traffic and optimizing the website. We use Google Analytics. Processing is based on your cookie consent.

(ii) Marketing

Marketing our products, measuring the effects of our marketing and targeting to the right customers. It is in our legitimate interest to market our products to potential customers. For email marketing we require your consent.

(iii) Customer data

Keeping record of customer data for performance of contract. We process your personal data as necessary to fulfil contractual obligations.

(iv) Kaltiot technology test environment

If you are a technology professional, we may provide access to Kaltiot Smart Console for testing and software development (non-business use). Legal basis is your given consent.

4. Personal data processed

4.1 Website analytics data

  • Visited page identity, time of visit, source IP address, device info, cookie information

4.2 Customer relationship data

  • First and last name, organization, job title, email address, phone number, street address, billing information, messaging history

4.3 Marketing data

  • First and last name, organization, email address, consent status, newsletters sent

5. Retention periods

  • Website log data and Google Analytics: 26 months
  • Marketing data: deleted when no further need exists
  • Customer data: two years after the last contract ended (accounting data retained per Finnish Accounting Act)
  • Test environment data: two years from last login

6. Your rights as a data subject

  • Right of access: Request confirmation whether your personal data is processed, and access to that data
  • Right to rectification: Request correction of inaccurate personal data
  • Right to erasure ("right to be forgotten"): Request deletion of personal data in certain circumstances
  • Right to restriction: Request restriction of processing in certain cases
  • Right to object: Object to processing based on legitimate interests
  • Right to withdraw consent: Withdraw marketing consent at any time via the unsubscribe link in our emails
  • Right to lodge a complaint: With the Data Protection Ombudsman in Finland

To exercise your rights, contact: privacy@kaltiot.com

7. Data transfers

We use Google Analytics, which transfers cookie-related data to the United States. Google complies with applicable data transfer regulations. We do not disclose your personal data to any third parties except those who process data on our behalf.

8. Automated decision-making

We do not utilize automated decision-making or profiling.

9. Contact

For questions about this privacy policy:
privacy@kaltiot.com